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Software

Multi-Warehouse Inventory Management System

A barcode-driven inventory platform with multi-warehouse stock ledgers, batch tracking, reorder automation and landed-cost profitability reporting.

Industry
Distribution & Wholesale
Project type
Inventory & warehouse management platform
Engagement
Stock audit, data modelling, development, warehouse rollout
Year
2025
Warehouse worker scanning pallet stock on an industrial tablet
Project Overview

What we were asked to solve

A distributor operating three warehouses and a van-sales fleet was closing each month with a stock variance large enough to distort profit reporting. Goods moved constantly between locations, but transfers were recorded on paper and reconciled days later.

We rebuilt inventory as an immutable movement ledger: nothing changes a balance except a recorded transaction with a reason, a user and a timestamp. Barcode operations were then layered on top so the warehouse floor could work at speed without bypassing the system.

The challenge

  • Month-end stock variance made margin reporting unreliable.
  • Transfers between warehouses were invisible while goods were in transit.
  • Purchasing was based on memory rather than sales velocity, causing simultaneous stockouts and dead stock.
  • Product costing ignored freight and clearing charges, overstating profit.

Our solution

  • A transaction-based stock ledger where every balance is derived from recorded movements.
  • Barcode receiving, put-away, picking and cycle counting on rugged handheld devices.
  • In-transit state for inter-warehouse transfers with confirmation on arrival.
  • Reorder points calculated from sales velocity and supplier lead time, generating draft purchase orders.
  • Landed-cost calculation distributing freight and duty across received units.

Key features delivered

  • Multi-warehouse, bin-level stock tracking
  • Barcode receiving, picking and put-away
  • Batch, lot and expiry tracking with FEFO picking
  • Inter-warehouse transfers with in-transit visibility
  • Automated reorder points and draft purchase orders
  • Goods-received note matching against purchase orders
  • Cycle counting with variance approval workflow
  • Stock ageing, wastage and landed-cost valuation reports
Screens & Visuals

A closer look at the build

Warehouse worker scanning pallet stock on an industrial tablet
Bin and rack level locations with barcode-guided put-away
Warehouse team managing stock movements
Transfer, cycle count and goods-received workflows
Related Services

Capabilities used in this project

Inventory Management Software

Custom inventory and warehouse management systems with barcode operations, multi-location stock, batch tracking and purchase automation.View Inventory Management

POS Software Development

Custom point of sale software for retail chains, restaurants and service counters, with offline billing and live stock control.View POS Software

Custom Software Development

Bespoke business platforms, internal tools and integrations that remove manual work and connect your existing systems.View Custom Software
More Work

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  2. 02Written scopeMilestones, deliverables and a realistic timeline.
  3. 03Build & launchWeekly demos, then post-launch stabilisation.
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