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AI

AI Document Processing Assistant

An AI pipeline that reads invoices and supporting documents, extracts structured fields and routes exceptions to human review.

Industry
Finance & Operations
Project type
AI automation & document intelligence
Engagement
Use-case assessment, prototype, production integration
Year
2025
AI workstation extracting information from business documents
Project Overview

What we were asked to solve

A finance operations team was manually reading supplier invoices and typing them into an accounting system, spending hours a day on repetitive entry.

We built an extraction pipeline that reads uploaded documents, returns structured fields with confidence scores, and sends only uncertain cases to a reviewer.

The challenge

  • Documents arrived in inconsistent layouts from many suppliers.
  • Manual entry created errors that surfaced weeks later during reconciliation.
  • Any automated system had to be auditable for finance approval.

Our solution

  • An ingestion pipeline handling PDF and image uploads with OCR pre-processing.
  • Retrieval and prompt layer producing structured fields with per-field confidence.
  • A review interface where humans confirm or correct low-confidence extractions.
  • Full logging of inputs, outputs and reviewer decisions for audit.

Key features delivered

  • Multi-format document ingestion
  • Structured field extraction with confidence scores
  • Human-in-the-loop review queue
  • Duplicate detection and supplier matching
  • Accuracy evaluation set and drift monitoring
  • Token and cost usage dashboard
Screens & Visuals

A closer look at the build

AI workstation extracting information from business documents
Extraction pipeline with confidence scoring
Processing accuracy reporting
Accuracy and throughput monitoring dashboard
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Capabilities used in this project

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  1. 01Discovery call20–30 minutes on goals, constraints and budget.
  2. 02Written scopeMilestones, deliverables and a realistic timeline.
  3. 03Build & launchWeekly demos, then post-launch stabilisation.
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